3rd March 2022
Attendance: Mrs Wood, Mr Stovin, Mrs Steed, Mr Wood, Mr Steed, Mrs Wilkinson (RFO), Mrs Parker, Mr Parker
No general public from the community attended the public session.
7. Apologies - None
8. To approve the minutes of the meeting for both 19th and 24th January 2022 for Chairman’s signature – Confirmed as correct and signed by chair
9. Updates from those minutes
- Organise re-opening of bank account/mandates for new signatures. RFO C/F
- Organise audit of the accounts. Complete
- Set up new email account for the Parish Council. And research prices for insurance. Complete
- Contact LALC association regarding cost of membership & training courses. Complete
- Locate deeds and lease for the Village Hall. D Stovin C/F
10. Financial Matters - Approve and sign the following Annual Governance and Accountability Return 2020/21 documents – Approved, signed and documents displayed on the PC notice board.
Approved documents scanned and sent to Governance office. RFO
11. Accounts for Payment: - All agreed.
N. Jebbett (Internal Auditor) £30 (for payment when Bank have confirmed new Mandate)
Zurich Insurance - £257.60
LALC Subs - £72.63 due 01/04/2022
RFO expenses – stationery £5.70
12. Approve Policies – Carried forward to next meeting
13. Appoint Vice Chairman – Mr D Stovin was nominated, proposed & seconded.
14. Co-opt on to committee – 2 new Councillors – Mr G and Mrs P Parker was nominated, proposed & seconded.
15. Appoint Councillor to verify Bank Reconciliations at the end of each quarter – Mrs P Parker
agreed to do this.
16. Update on school bus stop
A complaint was raised in relation to the appointed area for dropping off school children by Hunts Coaches. The Parish Council put forward that the bus stop could be moved outside the village hall and the bus could then reverse into New Street.
This has been rejected and the complaint has been Not Upheld.
In response to the complaint. The Parish Council has proposed that instead of reversing into New Street the bus continues its journey through the village, therefore levitating the requirement for reversing. We currently await a response on this.
17. Notice Boards for the Community
Discussion concluded no extra notice boards required.
18. Community Awareness Notices
A suggestion was made to put notices around the village asking members of the community to get in contact with a committee member if they believe there is an event happening that may affect village members. Eg. Fireworks, large delivery that may
affect access to the village, Bonfires, etc.
Another suggestion was setting up a Facebook page for the Parish Council for Flash Notices.
19. Old Parish Council Documents
Discussion held on how long documents should be kept. Further investigations and discussions required.
Date of next meeting: 24/05/2022 at 6pm AGM / Parish Council