9th May 2023 Inc AGM
Present: Cllrs T Wood (Chair), D Stovin (Vice chair), M Wood, M Steed, P Parker, T Bateman,
Ms M Steed (Parish Clerk)
No members of the public attended
Public Meeting
South Thoresby Quarry - Letter of concern sent to GMB, Highways and Swaby Parish Council.
Uneven footpath outside Mrs Westerby’s property - Reported and passed onto Highways
AGM Minutes
Conformation of Councillors allocated to the Parish Council - all councillors were elected uncontested. T. Wood to remain as Chairman. D Stovin to remain as Vice Chairman & M Steed (Mrs) to remain as Clerk.
J Wilkinson stood down as RFO. Investigations ongoing to fill this position.
Chairmans Report
“This year has been an experience for most of us new to sitting on a Parish Council, we have undertaken many different aspects of committee work.
Although we had a member retire from the committee due to conflict of interest & more recently our treasurer has passed the position of RFO, we have recruited
a new member of the community to join as a Parish Councillor. I would like to thank Graham P for his contribution and Thank Julie W, for her work as
Responsible Financial Officer and keeping our books in order we will miss her expertise. I feel we have really worked together on matters that have
arisen and will hopefully continue to do so in the future. As a parish council we have completed planning applications, we have set the community
precept looking at what we need to cover for the area. We have worked hard to ensure safety aspects for the school bus drop off point & are
still battling with the highways to complete the appropriate signs for the roadside. Over the year many have undertaken training on using the
defibrillator in the village, this included throwing this training to the community. Our main focus as a Parish Council has been to locate the
Village Hall deeds and set in motion the writing of a new lease to enable the VH committee to apply for charity funding. I thank my fellow
councillors for their continued commitment to the Parish Council for Aby with Greenfields.
T Wood Chairman”
End of year RFO Report
“We started the year on 1st April 2022 with a bank balance of £1943.40.
Income for the year was a Precept of £600.00, Rent £20.00, Grant (Queens Jubilee) £1000.00, Bank interest
£2.73 and VAT recovered £109.51. This makes a total income of £1732.24.
Expenditure for the year totalled £2385.04. The breakdown of this consists of Insurance £563.36 (2 years,
22/23 and 23/24), LALC subscription £102.00, Village hall rent £200.00, Office expenses £58.28, Internal
audit £30.00, Travel expenses £46.20, grass cutting in the village green £100.00, repairs to benches in the
village green £192.54, New bench for the village green £384.00, payment to the Village Hall committee
£608.66 (part of Queens Jubilee grant) and valuation of the village hall £100.00.
At the year end 31st March 2023 the bank balance was £1290.60
The Fixed Asset valuation was considerably reduced on the previous year due to the Village Hall being re-
valued at £95,000, from a previous book value of £131,325.”
Closure of AGM 7.20pm
Parish Council Minutes
75. Chair welcomed and open the meeting.
76. Apologies - No apologies
77. Approve previous minutes 13/03/23
Confirmed as correct and signed by Chair.
78. Matters arising from previous minutes
9e. Lease for the village hall.
Draft copy of the lease reviewed by sub committee. Solicitor advised buildings insurance
should be paid by the Parish Council as they are the owners of the property (village hall).
All councillors agreed with effect from April 2024 buildings insurance will be paid by the
Parish Council.
27. Neighbourhood watch
Payment raised for leaflets and stickers
71. Bus Stop
Email sent requesting Highways to purchase two new signs with the correct wording
(School Drop off Point or School Bus Stop)
74. Water Collection
Chair spoke with neighbour regarding this.
79. Financial Matters
Approve Wilkin Chapman Invoice for payment £846.00 - Approved
Approve N Jebbett (auditor) Invoice for payment £30.00 - Approved
Approve/Re-assess J Milligan, Grass cutting £130 - Approved
Approve Aby Village Hall Hire £30 per meeting - taken forward for Village Hall committee to
discuss how often should an invoice be raised for payment.
Approve Neighbourhood watch leaflets payment £12.35 - Approved
AGAR forms signed
80. Planning Application
Application reference N/001/00600/23 Ancaster House - Supported
Application reference N/001/00225/23 Griffontee House - Supported
81. Parish Council Documents
Declaration of Office and DPI forms have been completed by all councillors.
Clerk to email DPI forms to East Lindsey DC.
The Clerk advised it was councillors responsibility to complete and return the ‘Election of a
Councillor’ and ‘Return of Election Expenses’ form by 1st June 2023.
82. Policies
It was discussed that all policies need to be reviewed in order for sign off at the next
meeting. Clerk to circulate via email.
83. Vulnerable Adult
Discussions held and agreement made to take details of concerns to a higher authority
Mainly social services, Age UK and local Dementia Nurse (Alford).
Chair to action this.
Meeting closed at 8.15pm
Date of next meeting - Wednesday 13th September 2023